Travel Logbook Checklist
SARS requires you to keep all tax-related documents for at least 5 years from the date of assessment.
What to Record
Record the date, starting odometer reading, ending odometer reading, total kilometres, business purpose, and destination for every business trip.
Daily Entries
Make entries immediately after each trip. Do not reconstruct logbooks from memory. Use a dedicated notebook or mobile app designed for SARS logbooks.
Year-End Summary
At year-end, calculate total business kilometres, total personal kilometres, and the business use percentage. This percentage applies to all vehicle expenses.
Frequently Asked Questions
How long must I keep these documents?
SARS requires you to keep all tax-related documents for at least 5 years from the date of assessment.
Can Admin Boss help me prepare?
Yes. Admin Boss is a registered tax practice that can help organise your documents and ensure nothing is missed. Visit adminboss.co.za/need-more-info/.
What happens if I miss a document?
Contact the issuer and request a duplicate. For bank statements, download from online banking. Missing documents may result in denied deductions.
Need Help With Your Tax?
Admin Boss is a registered tax practice with over 20 years of experience helping South African individuals and businesses navigate SARS.